Office Manager

Company: H Quest Vanguard
Location: Pittsburgh
Posted on: January 22, 2026

Job Description:

Job Description Job Description H Quest is developing advanced energy technology that enables low-carbon hydrogen production while transforming methane into valuable solid carbon products. By rethinking how methane is processed, H Quest aims to reduce emissions, improve energy efficiency, and create scalable solutions that support the transition to a lower-carbon industrial economy. H Quest is seeking a highly organized and proactive Office Manager to support the day-to-day administrative, HR, and operational functions of the company. This role is critical to ensuring smooth internal operations, vendor coordination, and administrative compliance as the company grows. The ideal candidate is detail-oriented, trustworthy, comfortable handling sensitive information, and capable of managing multiple systems and vendors independently. Responsibilities Manage day-to-day office operations to ensure a smooth, efficient, and well-organized workplace Serve as the primary point of contact for office-related needs, vendors, and service providers Oversee office supplies, equipment, and facilities maintenance; place orders and coordinate repairs as needed Support basic HR and people operations, including onboarding coordination, employee records, and benefits administration support Assist with payroll preparation, expense tracking, invoice processing, and general administrative finance tasks Support company initiatives such as accelerator, grant, and award applications by coordinating materials, tracking deadlines, and assisting with submissions Coordinate calendars, meetings, and internal communications as needed Maintain accurate records, documentation, and internal policies Support leadership with administrative tasks, scheduling, and special projects Support Financial Controller on General Administrative items Ensure compliance with workplace safety, security, and operational policies Contribute to team efforts by accomplishing related administrative and operational tasks as needed Manage company LinkedIn account by drafting and scheduling social media posts Essential Skills and Experience Strong organizational and multitasking abilities with high attention to detail Excellent written and verbal communication skills Ability to manage competing priorities in a fast-paced environment Proficiency with common office software and tools (Use of MacBooks strongly preferred, Google Workspace, Microsoft Office, Slack, etc.) Basic understanding of office finance, invoicing, and expense management Professional, approachable demeanor with strong interpersonal skills Minimum Expectations Bachelor’s degree Prior experience in an office administration, office management, or administrative support role Working knowledge of basic office operations and administrative best practices Ability to handle confidential information with discretion This role is onsite and requires the employee to be in the office Monday through Friday Preferred Expectations Prior startup experience Appetite for a fast-paced, early-stage, “wear many hats” startup environment Experience supporting HR, payroll, or benefits administration Familiarity with vendor management, facilities coordination, or office budgeting Strong time management skills with the ability to anticipate needs and work independently Why Join H Quest? / Benefits: We believe that taking care of our employees allows them to do their best work. That’s why we offer an industry-leading benefits package, including: 100% Employer-Paid Medical, Dental, and Vision Flexible Time Off (FTO) Policy 401(k) with a 4% Employer Match Select employees may have the opportunity to participate in our equity program Collaborative and Inclusive Work Environment Exciting Career Growth Opportunities At H Quest, we don’t just offer jobs—we provide careers with purpose. Join us in shaping the future of clean energy and advanced materials. H Quest is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Powered by JazzHR FwwPEdP2zn

Keywords: H Quest Vanguard, Altoona , Office Manager, Administration, Clerical , Pittsburgh, Pennsylvania