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Admin Assistant - Associate

Company: UPMC
Location: Altoona
Posted on: May 3, 2021

Job Description:

DescriptionAdmin Assistant - Associate Fulltime - Evening shift - with rotation - Monday-FridayPurpose:Under direct supervision, provides general administrative support to a department or group of professionals.Responsibilities:+ Under direct supervision, provides general administrative support to a department or group of professionals. + Orders office supplies and maintains office equipment. + Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). + Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head). + Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. + Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. + Answers, screens, and routes incoming calls and messages. Responds to routine questions. + Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). + Greets, screens, and directs visitors to appropriate staff member.QualificationsHigh School diploma or equivalent.Up to one year administrative experience preferred.Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite productsKnowledge of business processes and proceduresAbility to use basic reasoning skillsLicensure, Certifications, and Clearances:+ Act 34 +UPMC is an Equal Opportunity Employer/Disability/VeteranREQNUMBER: 719721273

Keywords: UPMC, Altoona , Admin Assistant - Associate, Other , Altoona, Pennsylvania

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